You will be faced with a daunting task if you are advised to handle an event and all its preparation. But then, if you are smart enough to put in place the important considerations to take as you plan, you can pull it off.
As part of the planning, you will have to determine the theme of the event, the type of people that are invited to attend, and the number of attendees for the said event.
When your guests are CEO’s, your venue should be formal in that sense, therefore, it is important to use the appropriate set-up for the appropriate attendees of the event, in the first place you will know the type of occasion there is anyway.
Once this is set, start your search for the right location for the venue that will suit the theme of the event and that has the right capacity to accommodate the number of heads in your list. A room can immediately look crowded when filled up with people, therefore, ensure that you have ample extra space to be able to move freely. When choosing the location, be practical too as you have to put in mind the ease of access for your guests in terms of transportation, travel time, and even the space for parking for those using their own vehicles for the event.
You can verify from the venue coordinator if they can do the decoration and layout of the venue for you so that you can manage to do other things to be prepared. In most cases, the venue package will include this but if they do not then you can either do it yourself or hire an artist to do it for you.
Then, get information as to what amenities, types of equipment, and facilities are available for you to freely use or that can be included in the rental package It will be a plus if the venue you will choose will have that so-called one-stop shop for added convenience.
The most critical part of the event is the selection of food in the menu as it is expected that your participants have different types of diet preferences. To be safe, it will be best to select a variety of menu that has all the essentials catering to all types of diet including vegetarian and vegan.
Lastly, the cost of the event with all its inclusions have to be carefully determined, from start to finish, so that you will have a proper financial planning and auditing after the event.
Planning and preparation are the key essential to make a successful event.